RecoKit

Intelligent Financial Reconciliation Platform

Engineered for Hospitality. Perfected for Finance.

CONFIDENTIAL | APRIL 2026

The Problem

The Daily Struggle

Your finance team faces these challenges every single day.

⏱️

4 Hours Every Day

A senior accountant spends nearly half their workday manually reconciling in Excel. That's 80+ hours/month of highly paid labor doing repetitive data matching.

📁

Scattered Excel Files

5+ files per day — that's 1,825+ Excel files per year. CBQ in one, AMEX in another, AAH POS in a third. No single source of truth.

🕳️

Lost Unsettled Transactions

When AAH records a payment but the bank hasn't settled, tracking across multiple spreadsheets and days is nearly impossible. Money slips through.

🔄

Invisible Refund Lifecycle

A guest requests a refund. When does the bank actually credit it? Days? Weeks? Nobody knows. No tracking. No accountability. No visibility.

❓

Unverifiable Figures

The spreadsheet says "QAR 45,000 Unsettled" — but which transactions? What amounts? What dates? Figures exist as totals without traceable source data.

⚠️

Human Error is Inevitable

Copy-paste mistakes, missed rows, formula errors. With 1,300+ transactions/day, errors aren't a risk — they're a certainty.

Financial Impact

The Cost of Doing Nothing

❌ The Hidden Cost — Current State

👤

Half a senior accountant's day

Your most expensive resource doing the most repetitive task

📊

1,300+ transactions/day

Processed manually — each one a potential error

💸

Untracked refunds

Timing gaps and missed follow-ups mean lost revenue

⚖️

Audit risk

No digital trail means no compliance evidence

🎓

Requires senior expertise

Only experienced accountants can handle the complexity

✓ With RecoKit

⚡

20 minutes

Any staff member can complete the daily reconciliation

👥

No senior accountant required

The system handles the complexity — any junior staff can operate it

🔍

Every transaction tracked

Nothing falls through the cracks — full detail, not just totals

📋

Full audit trail

Instant compliance readiness — who, when, what, why

"What you're paying today isn't zero. It's hidden in your most expensive employee's time."

The Solution

RecoKit

One Portal. Full Visibility. Zero Excel.

⚡

Automate

6-stage intelligent matching engine processes 1,300+ transactions in seconds — achieving 97% automatic match rate daily

🔍

Track

Every unsettled payment, every refund, every prior-day transaction — tracked to resolution with full transaction details, not just figures

🛡️

Control

One dashboard, one source of truth, role-based access, full audit trail

Transformation

Before vs After

Aspect	❌ Before — Excel	✓ After — RecoKit
Reconciliation Time	~4 hours (senior accountant)	~20 minutes (any staff)
Data Source	5+ files/day (1,825+/year)	1 unified portal — all years
Transaction Matching	Manual row-by-row	Automatic 6-stage smart engine
Unsettled Tracking	Not tracked — just totals	Every transaction with full details
Refund Lifecycle	Unknown — disappears	Real-time: Pending → Settled
Prior-Day Transactions	Lost between sheets	Auto-detected & cross-day matched
Reconciliation Report	Figures in Excel cells	Figures linked to source transactions
Audit Trail	None	Full: who, when, what, why
Error Rate	High (human)	Near-zero (automated)
Settlement Verification	Manual / often missed	Auto-matched with bank files
Staff Required	Senior accountant only	Any staff member
Reporting	Manual Excel formulas	One-click export (CSV, Excel)

From 4 hours to 20 minutes.
From 1,825 Excel files/year to 1 portal.
From guessing to knowing.

How It Works

The Reconciliation Flow

Upload

Drop your AAH POS and bank files. RecoKit auto-detects file type (CBQ, AMEX, ECOM) from filename and content. No manual selection needed.

Auto-Match 97% Match Rate

6-stage engine runs instantly — matching today's files and cross-matching against all previously tracked unsettled transactions.

Review the Remaining 3%

Workstation shows unmatched transactions side-by-side. One-click manual matching for exceptions.

Track

All unsettled and prior-day transactions automatically enter the Tracker. Every transaction has a status and a destination.

Lock & Report

Lock the day, export reports, move forward. No going back without admin approval.

6-Stage Matching Engine

Stage A: CBQ Strict

Amount + Auth + Card + Terminal

Stage B: E-Commerce

Online payment matching

Stage C: AMEX

AMEX-specific reconciliation

Stage Z: Smart Fuzzy

Relaxed criteria for edge cases

Prior Day + Late R.V.

Cross-day detection & voucher match

★ Key Feature

Every Transaction. Tracked to Resolution.

❌ Before — Excel

Accountant writes "QAR 45,000 unsettled" in a cell. No one knows which transactions. No one follows up. Next day, the bank settles some — but nobody cross-checks. After a week, it becomes uncountable.

✓ After — RecoKit

RecoKit creates a Tracker Entry for each transaction with: Amount, Card, Auth Code, File No., Visit No., Terminal, Date. When settled, it's automatically matched and resolved. Remaining items stay visible and actionable — every day.

💳

Unsettled Payments

AAH recorded, bank hasn't settled

↩️

Unsettled Refunds

Refund processed, awaiting credit

📅

Prior-Day Payments

Payments from prior days in today's file

📧

Refund by Email

Email refunds tracked until credited

🕐

CBQ Cut-Off

End-of-day timing differences

💠

AMEX Prior

AMEX settlements arriving later

🌐

E-COM Online

Online payment settlement lag

11 tracker category pairs · AAH side ↔ Bank side · Automatic resolution · Zero transactions lost

Refund Tracking

Refund Lifecycle Tracking

Know exactly when the guest gets their money back.

Refund Requested

Day 0 — AAH reception

Tracker Created

Day 0 — instant log

Pending

Day 1-3

Bank Credits

Day 2-5

Auto-Matched

Immediate

Resolved ✓

Full audit trail

📋

Original Transaction

Linked to refund entry

🏦

Bank Settlement Date

Confirmed credit date

⏱️

Time Elapsed

Exact days tracked

"Before: refunds disappeared into a black hole and nobody could tell the guest what happened. Now: you can tell a guest exactly when their money was returned — and prove it with a full audit trail."

Command Center

Everything You Need. One Screen.

Your daily operations command center.

📊

Dual-Panel View

AAH transactions left, Bank transactions right. Select and match in seconds.

🧠

Smart Match Suggestions

AI-powered suggestions with confidence scores (60-100%). Even detects when 2 AAH receipts match 1 bank transaction.

🔀

One-Click Transfer

Move transactions between categories with full metadata preserved. Complete audit trail.

✂️

Split & Merge

3 receipt vouchers for one payment? Split the error. Need to merge? One click. Full flexibility for real-world scenarios.

🔒

Date Locking

Lock completed days. Only admins can unlock. Protects data integrity.

📦

Bulk Upload

Upload an entire month at once. RecoKit processes each day sequentially and auto-matches all trackers.

Intelligence

Smart Reconciliation. Powered by AI.

📄

Smart File Detection

Upload any bank file. AI analyzes headers, columns, and content patterns to auto-detect format — CBQ, AMEX, or ECOM. Just drop and go.

🎯

AI Match Suggestions

When auto-matching can't find a direct match, AI suggests probable matches with confidence scores. Even detects when 2 receipts should match 1 bank transaction.

⚡

High-Priority Matching

Cross-date analysis across all tracker categories identifies highest-probability pending matches. Resolve the most impactful items first.

💬

Financial Intelligence Assistant

Ask questions in plain English and get instant, data-driven answers from your reconciliation data.

Example AI Conversation

"What are the expected collections for next week?"

Due to the Eid holiday period, we project: CBQ QAR 800K, AMEX QAR 40K, E-COM QAR 12K — Total: QAR 852K. This represents a 15% decrease from the previous week due to reduced outpatient volume.

Reporting

Complete Visibility. Instant Insights.

📊

Daily Overview

Total transactions, matched count, unmatched count, amounts — all at a glance on one screen.

🏊

Pool Breakdown

AAH Card, CBQ Bank, AMEX, E-COM — each with real-time match status and amounts.

📋

Tracker Summary

Pending, Auto-Settled, Manual-Settled counts with one-click drill-down to individual transactions.

📈

Monthly Reconciliation

Aggregated monthly view with trend analysis and variance detection.

🔎

Detailed Section Reports

Every section has its own report: Card, CBQ, AMEX, ECOM, Catering, Online — drill into any figure.

⬇️

One-Click Exports

CSV, Excel for any view, any date range. Ready for management reporting.

Enterprise Grade

Enterprise-Grade Security. Built for Trust.

👥

Role-Based Access

Admin, Accountant, User roles with granular permissions. Control who sees what and who can do what.

🔐

Secure Authentication

JWT token-based auth with session management, account lockout protection, and password policies.

🔒

Date Locking

Lock reconciled periods. Only administrators can unlock with full audit logging.

📝

Complete Audit Trail

Every action logged: who did what, when, and why. Full traceability for internal and external audits.

☁️

Flexible Deployment

Available as hosted cloud (SaaS) or on-premise installation. Your choice based on your security requirements.

💾

Data Protection

PostgreSQL enterprise database with automated backups and point-in-time recovery.

The Complete Picture

RecoKit vs Traditional Excel

Feature	Excel / Manual	RecoKit
Daily reconciliation time	~4 hours	~20 minutes
Staff level required	Senior Accountant	Any staff member
Files per year	1,825+ Excel files	1 unified portal
Auto-matching		6 stages, 97% rate
Unsettled tracking	Just totals	Every transaction
Refund lifecycle		Full timeline
Prior-day cross-matching	Manual (often missed)	Automatic
Figures are traceable	Just numbers	Linked to source
Audit trail	None	Complete
Error rate	High (human)	Near-zero
Settlement verification	Manual / missed	Automatic
Role-based access
AI-powered suggestions		Smart match & chat
One-click reporting
Date locking
Split/merge transactions
Multi-bank support	Separate files	Unified flow
Multi-branch scalable		Built-in

Your Investment

One Lifetime Access Option

★ Recommended for full payment

Lifetime Access

Regular price: 91,250.00 QAR

15% discount (2 installments): 77,563.00 QAR

Additional 5% off (full payment): 73,685.00 QAR Recommended

Commercial Summary

Standard:91,250.00 QAR regular lifetime access price

2 installments:77,563.00 QAR after the 15% discount

Full payment:73,685.00 QAR after the additional 5% reduction, which is the strongest offer

Let's get started — your first reconciliation is 20 minutes away.